Job Description

Job Title: Administrative Assistant Job Description We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role involves a wide range of responsibilities aimed at ensuring the smooth and efficient operation of customer orders and maintaining strong customer relationships. Responsibilities + Receive, process, and monitor progress of customer orders to align with the overall business strategy of the facility. + Expedite order changes with customers. + Facilitate the flow of information regarding specifications, orders, and customer requirements to manufacturing. + Build specifications, enter orders, and prepare costs for repeat and new items in accordance with the plant booking system. + Maintain the integrity of the backlog system and inform customers of order status as appropriate. + Ensure accuracy of files by keeping specification files and price changes up-to-date. + Maintain credibility of the price quote system. + Review support orders for completeness and accuracy; expedite the flow of new information. + Handle customer complaints and solicit feedback through customer satisfaction processes. + Enhance customer relationships by maintaining specific call patterns and visiting customers. + Communicate regularly with sales personnel regarding activities within their respective areas, including finished goods inventory where appropriate. Essential Skills + Understanding of manufacturing capabilities, scheduling requirements, product knowledge, and truck utilization. + Strong oral and written communication skills. + Proficiency in handling telephone conversations, listening, and communicating effectively. + Personal computer experience using spreadsheets, database, and word processing software such as Microsoft Word, Access, Excel, and PowerPoint. + Basic math skills. + Excellent time management and organizational skills. + Ability to remain flexible, adapt to situations, provide leadership or follow instructions as needed. + Customer-focused, self-motivated, innovative, and proactive. + Open-mindedness and ability to work through change. Additional Skills & Qualifications + Administrative support experience. + Proficiency in filing and data entry. + Experience with Microsoft Office, including Excel, Word, and Outlook. + Ability to perform basic accounting tasks, including accounts receivable and accounts payable. + Experience with scanning and using Excel pivot tables. + Strong work ethic. Work Environment The work schedule is Monday to Friday, from 8 AM to 5 PM. The dress code is casual, with jeans and a nice shirt being appropriate attire. Pay and Benefits The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sanger,CA. Application Deadline This position is anticipated to close on May 8, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Tags

Temporary work, Casual work, Flexible hours, Monday to Friday,

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