Job Description

Job Title:  Corporate HR - Administrative Assistant
Location:  Corporate Headquarters Office - Fruitland, Idaho
Starting Salary: $18.00 - $22.00 (depending on experience)
Employment Type:  Full-Time, Hourly
Work Environment:  In-Person, Monday through Friday 8am to 5pm

Summary of Company Benefits:
*  Health, Dental, and Vision Insurance
*  Health Savings Account (HSA)
*  Flexible Spending Account (FSA)
* 401(k) with 3% Employer Match
*  Group Term Life Insurance and AD&D
*  Employer Paid Long-Term & Short-Term Disability
*  Voluntary Supplemental Hospital and Accident Plans
*  Employee Assistance Program
* 8 Company Paid Holidays & 1 Floating Holiday
*  Progressive Paid Time Off (PTO) Accruals
*  Quarterly Incentive Bonus

About Woodgrain:
Woodgrain is one of the top millwork operations in the world with locations throughout the United States and Chile. With 70 years of quality craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Summary:
The Corporate HR Administrative Assistant will perform administrative tasks and services to support an effective and efficient Corporate HR department. This position will be responsible ensuring all new employees in the Corporate Division are onboarded and prepared for a successful employment experience at Woodgrain. The HR Administrative Assistant will play a vital role in the culture and engagement of the employees through planning and executing engagement events. This position reports to the Corporate HR Manager 

 

Duties & Responsibilities:

• Maintain accurate and up-to-date human resource files, records, and documentation
• Plan and conduct the initial new hire orientation for Corporate Division employees
• Perform routine audits on information and data to ensure accuracy and compliance
• Coordinate and plan monthly Culture Team events and activities as chair of the Culture Team
• Assist hiring managers with coordinating screening calls and scheduling interview appointments with potential candidates as needed
• Assist with planning special events such as benefits enrollment, division meetings, employee recognition events, holiday parties, and retirement celebrations at all Corporate office locations
• Develop office materials focused on relevant Woodgrain programs to bring awareness and information to employees (i.e., EAP, Pharmacy, Awareness Month, etc.)
• Perform initial new hire compliance verifications in accordance with state, federal, and applicable laws/regulations
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
• Provide clerical support to the Corporate HR department

 

Requirements:

• Must possess a High School Diploma or GED. Higher education is preferred.
• Have at least 2 years of previous work experience in a professional office setting with primary duties focused on office and/or personnel support
• Previous experience working with an electronic HR system (HRIS) is highly desirable, but not required.

 

Additional Skills:

• Comfortable working in a fast-paced environment with little to no issue dealing with multiple tasks at one time.
• Excellent communication abilities and interpersonal skills to be leveraged across virtual platforms and in-person.
• Strong customer service abilities and abilities to interact with professionalism, composure, and empathy.
• Ability to maintain confidentiality and instill trust in managers and employees that you serve
• Proficient using Microsoft Office products: Word, Excel, PowerPoint, Teams, and Outlook.
• Ability to effective communicate in English, both verbally and in writing. Additional languages preferred.

 

Physical Demands:
The physical demands and work environment are representative of a typical office environment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to press, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift or move up to 25 pounds.

Travel: This position does not require travel to other Woodgrain locations.

Schedule: This position follows a Monday through Friday schedule, excluding company holidays, with working hours that may vary based on departmental needs.

 

Applications will be accepted until the position has been filled.

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Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.

Job Tags

Hourly pay, Holiday work, Full time, Temporary work, Work experience placement, Remote job, Flexible hours, Monday to Friday,

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